The Playbook
Student success work requires continuous cycles of data review, action, and learning with colleagues across departments. The focus and technology implications of these cycles shift with the time of year. The playbook is designed to support iterative system improvements throughout the school year: each section balances immediate how-to guidance for day-to-day needs with longer-term strategy and planning resources to help teams collaboratively design systems that work for their context.
Before School Year
Investing time in Before School Year plays strategically enables student success teams to focus on addressing district-wide priorities, including chronic absenteeism and on-time graduation. Rostering students supports teams in bridging data from middle and transfer schools to build comprehensive profiles that include historical holistic indicators, preparing all students for the year ahead while also identifying students that may need support from the onset. Setting up gradebooks with research-based, consistent categorizations and weights transforms them from static ledgers into dynamic early-warning tools capable of identifying academic risk in real time. Preparing reports before the school year starts empowers teams to set clear, time-based benchmarks to ensure staff are alerted to key thresholds triggers as soon as students show warning signs of falling off-track. This proactive infrastructure empowers teams to move beyond reactive crisis management, allowing for targeted, student-centered interventions that keep students in school and on the path to graduation. Key data and systems focus areas include:
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Roster Students
Rostering students serves as the critical on-ramp for student success systems because it transforms raw enrollment data into an actionable map detailing each student’s pathway to on-time graduation. This process...
Set Up Gradebooks
By basing the gradebook set up on research and evidence, teams can establish an essential technical and pedagogical framework for tracking student achievement and identifying early warning signs in real...
Prepare Reports
By preparing reports before the school year begins, the team transforms their student success system into a proactive alert engine by establishing which data are needed to identify student needs...
During School Year
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Identify At-Risk Students
Before diving into the processes involved in Identify At-Risk Students, we encourage your team to ensure your technical infrastructure is ready for this effort. In the case where you aren’t...
Center Students and Families in Decisions
Before diving into the processes involved in Establish & Implement a Communication Plan, we encourage your team to ensure your technical infrastructure is ready for this effort. In the case...
Assign Interventions
Before diving into the processes involved in Assigning Interventions, we encourage your team to ensure your technical infrastructure is ready for this effort. In the case where you aren’t sure,...
Monitor Interventions
Before diving into the processes involved in Monitor Interventions, we encourage your team to ensure your technical infrastructure is ready for this effort. In the case where you aren’t sure,...
End of School Year
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Plan for Continuous Improvement
Taking time to plan for continuous improvement provides student success teams with the opportunity to consider process strengths and opportunities for improvements to guide the plan for the upcoming school...
Wrap Up Data Processes
Wrapping up data processes for technical systems at the end of the school year is an important step for student success teams, allowing teams the chance to adjust technical systems...