Before School Year
Determine Report Needs and Automate
Preparing reports for the year ahead begins with determining report needs and selecting a reports team lead, but utilizing technology to automate real-time on-track reports to identify at-risk students can help staff intervene quickly with additional support.
Human Action
Establish Report Generation Guidelines
School and district staff should collaborate to determine which reports they automatically generate, on what cadence, and whether teams can share access to the reports filtered for relevant use
Allow report customization to isolate and segment specific thresholds for individualized students and student cohorts and provide longitudinal views across grading periods to track individual student progression over time.
Human Action
Identify Reports Team Lead
Identify who on the team knows how to generate reports from existing data systems, ensure that person has access to the required data, and identify which reports are most useful for which tasks
Human Action
Establish Report Generation Cadence
Collaborate with your team to determine a cadence for pulling reports that align with data entry requirements and school and district policies. Prioritize attendance and engagement after the first month, and then include GPA, behavioral incidents, and well-being indicators after each grading period
Attendance: Research recommends setting a threshold at 10% or more absences
Behavior: Monitor office discipline referrals or suspensions
Course Performance: Indicators that a student may or has failed a course, especially core subjects; this can also include thresholds for percentage of missing important assignments during a given grading period
Well-being indicators: Based on the types of engagement data collected from students, establish indicators that a student may be at-risk through self-reported sense of agency, belonging, and connectedness
Technology Action
Automate Reports to Identify At-Risk Students
Automate real-time on-track reports that pull and visualize all data points for students at or near the threshold to ensure staff can quickly determine which students need additional support throughout the school year
Technology Action
Retrieve Time-Sensitive Student Support Data
Pull the data needed to answer critical questions and alert staff about which students need additional support
Pull the data needed to answer critical questions and alert staff about which students need additional support
Technology Action
Set Threshold Alerts
Provide threshold alerts to appropriate staff when students miss or fail critical early assignments, slide into at-risk thresholds, and meet one or more off-track triggers
Play Complete
You've completed this play. Choose where to go next.