Before School Year
Manage Transfer Students and New Arrivals
When managing transfer students and new arrivals to the district, consider some technical solutions to ensure each student has a profile that considers their historical holistic indicators while also deploying human expertise to meet with students and families and assign temporary supports.
Human Action
Ensure Timely Cross-System Workflows
Request student records in a timely manner and clarify cross-system student record transfer workflows
Technology Action
Flag Missing Key Data
Flag incoming students who are missing key data, like grades, attendance, or holistic indicators
Technology Action
Automate Reminders for Follow-Up
Automate reminders within the relevant time boundaries to prompt MTSS leads or counselors to follow-up and ensure the data required for completed student profiles is collected
Technology Action
Tailor Transfer Student Intake Agendas
Tailor transfer student intake meeting agendas based on identification of any missing historical records
Human Action
Conduct Intake Meetings
Conduct intake meeting with students and families and enter data into the appropriate tools
Human Action
Assign Temporary Supports
Assign temporary supports to transfer students while collecting missing data
For example, a counselor might check in weekly, and MTSS could maintain a “students in process” list to track transfer students who are in the interim stage between intake and formal course placement
Technology Action
Track Progress on Data Input
Time-bound tracker shows students and families what’s needed and who is responsible
Human Action
Finalize Intake Data
Request missing tracker data and follow up on requests
Technology Action
Flag Missing Key Data
Flag incoming students who are missing key data
Decision Point
Are there missing data?
Play in Progress
You're still completing this play.