Before School Year
Roster Students
Rostering students serves as the critical on-ramp for student success systems because it transforms raw enrollment data into an actionable map detailing each student’s pathway to on-time graduation. This process requires technical and data infrastructure capable of bridging data from feeder middle schools and transfer districts to ensure each student has a profile that considers their historical holistic indicators (attendance, behavior, course grades, and well-being indicators). By leveraging the Optimal Technical and Data Infrastructure Checklist, teams can move beyond manual entry to automate workflows that enroll students and transfer their historical data, manage transfer students and new arrivals throughout the school year, and ultimately enable staff to create student profiles and plan course placement for graduation.
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Set Up Student Profiles
Just as rostering students is the on-ramp for student success systems, the act of setting up student profiles is a crucial one-time activity necessary to establish strong foundations for student success system data infrastructure. Although necessary to re-visit and edit in future years, understanding student data paths and building student profile templates before populating current student data can ensure success.
Enroll Students & Transfer Historical Data
Before school begins, importing prior-year and feeder school data while integrating holistic indicators gives staff the opportunity to find missing data and establish a data collection plan for early in the school year to help proactively flag at-risk students.
Plan Course Placement
An important element of rostering students is ensuring that technical systems are set up so both student- and course-level information is displayable and flags at-risk students with data for intervention teams. Staff, ultimately, are responsible for verifying course placement for graduation and checking student schedules.
Manage Transfer Students and New Arrivals
When managing transfer students and new arrivals to the district, consider some technical solutions to ensure each student has a profile that considers their historical holistic indicators while also deploying human expertise to meet with students and families and assign temporary supports.